Supply Chain Collaboration

Uploading delivery notes

On the “Upload delivery notes” overview page you can see all delivery note items that have been uploaded. You can access these uploaded delivery note items again and import them when creating a new ASN. The overview also informs you whether the delivery note items have already been incorporated in an ASN. Furthermore, the overview also allows you to delete delivery note items that have already been uploaded.

Booking goods receipt

To book goods receipt for one or more delivery note items, do the following:

  1. Choose on the left the delivery note items for which you want to book goods receipt.
  2. Complete the “Quantity received” field.
  3. Click the “Book goods receipt” button”. The delivery note items are given the status “quantity received”. The quantity received is entered in the system and the quantity check status is set.

Notes

    Closing a delivery note item

    To close one or more delivery note items, do the following:

    1. Choose on the left the delivery note items you want to close.
    2. Click the “Close delivery note items” button”.
    3. The cancelled items are given the status “closed”.

    Notes

    • The “Close delivery note items” function is only available to buying companies.
    • Please note that only delivery note items with IPR articles or RPM articles can be closed.

    Cancelling delivery note items

    To cancel one or more delivery note items, proceed as follows:

    1. Choose on the left the delivery note items you want to cancel.
    2. Click the “Cancel delivery note items” button”.
    3. The cancelled items are given the status “cancelled”.

    Notes:

    • The “Cancel delivery note items” function is only available to suppliers.
    • Please note that only delivery note items with IPR articles or RPM articles can be cancelled.

    Overview of delivery note items

    In the delivery note item table, you can display all the delivery note items in your ASN.


    This table can be called up from the ASN overview, the IPR article table, RPM article table and from the inventory projection table. If more than five articles are selected and the table is called up, all open delivery note items are displayed. The default for the search criteria is the “sent” status.

    Printing documents for an ASN

    To print one of the following documents for a shipment, do the following:

    1. Click the “Print” button”.
    2. Click the desired document.

    You can select one of the following documents: transport order, packaging label, shipping order, delivery note, shipment list or an accompanying note for data transfer))

    Handover

    After you have entered all relevant customs data in the ASN, you can “hand over” these data to your customer or the import forwarder. The import forwarder is the carrier responsible for giving prior notice of import of the shipment to customs. After handover has taken place, the import forwarder can download the customs data record from SupplyOn and register the shipment with customs.

    Saving a draft

    To save a draft for an ASN, do the following:

    1. Click the “Save draft” button”. The ASN is saved with the status “open”.
    2. You can then exit the ASN mask.

    Note

    • Saved ASN drafts are shown in the ASN overview. From here you can open them up for further editing.

    Sending an ASN

    To send an ASN, do the following:

    1. Click the “Send” button”.
    2. The entered data are automatically sent to your customer.
    3. The status of the ASN is changed to “sent”.

    Note

    • ASNs which have already been sent can be opened again in the ASN overview.
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