If you want to send invoices as PDF files via e-Mail in SupplyOn eInvoicing, the corresponding customer must accept that your company can use this option.
Note: Only use e-mail sending when the PDF invoice uploading is running stable, because the same test routines will be run. For this we need customer, supplier and PDF layout IDs, either in the subject or in the e-mail address. You can use and change both addressing types at any time.
There are two options for addressing and sending an e-mail with a PDF file to SupplyOn eInvoicing.
Subject example:
BO: BFAG, BY: DE01, SE: 999022004, LO: 220200,
E-Mail address example:
BFAG#DE01#999022004#220200#pdf.invoice@einvoicing.supplyon.com
Explanation of variables:
BO: BFAG => Customer's organization code
BY: DE01 => Customer's plant code
SE: 999022004 => Supplier number at the customer
LO: 220200 => Layout / Mapping ID
- Variables in the subject line:
For this you generate an e-mail subject with the variables from customer ("BO" and "BY"), supplier ("SE") and the PDF layout ("LO"). If you do not know the variables, you can have them displayed in SupplyOn eInvoicing. Send the PDF invoice to the e-mail address pdf.invoice@einvoicing.supplyon.com. - Variables in the e-mail address:
For this you generate an e-mail address with the variables from customer, supplier, PDF layout and the fixed value pdf.invoice@einvoicing.supplyon.com. If you do not know the variables, you can have them displayed in SupplyOn eInvoicing. Send the PDF invoice to the generated e-mail address.
Use the generated e-mail subject or the e-mail address for every other invoice sending by e-mail.