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Step 1 - Example invoice

SupplyOn Portal - Invoice Upload via CSV or Excel

Step 1 - Example invoice

Create an invoice with reference to a purchase order. We show this in the video and in the following description with the help of screenshots.

Benefits of invoice template
Your browser does not support HTML video.

 

The step ‘Check’ ensures that you send an invoice validated to country and customer requirements.

 

2-1_Create and check example invoice

 

Download an invoice as a CSV file

 

2-1_Download an invoice as a CSV file

Select download as CSV document

2-1-1_Download an invoice as a CSV file

Note: The downloaded file may contain fields that are not required for uploading into SupplyOn. If you have saved several sample invoices in "Ready to send" status, it is advantageous to download all these invoices in one CSV file.

GUID (Header)
countrySource (Header)
Status (Header)
CustomerStatus (Header)
Channel (Header)
Basis1NetPrice (Item)
CFTPLevel1 (Header)
CompanyCode (Header)
FactsCode (Header)
InvoiceImageFilename (Header)
NumberOfAttachments (Header)
SAPClientNumber (Header)
SAPSystemName (Header)
UniqueInvoiceIdentificationNumber (Header)
UnitOfMeasure (Item)
archivingProviderBuyside(Header) (Header)
archivingProviderSellside (Header)
archivingSectionBuyside (Header)
archivingSectionSellside (Header)
countryDestination (Header)
countryDestinationSignature (Header)
countrySourceSignature (Header)
signatureProvider (Header)
taxExchangeRate (Header)

 

Select the desired invoices on the left side of the "Invoice list" and download them using the "Download document(s)" function. This will give you an example file for all the different scenarios.

 

2-1-2_Download an invoice as a CSV file

Select download as document

2-1-3_Download an invoice as a CSV file

Download as CSV document

2-1-4_Download an invoice as a CSV file

Transfer this CSV file to your IT

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  • Getting started
    • Benefits of Uploading invoices
    • Technical and content requirements for CSV
    • Technical and content requirements for Excel
  • Invoice Creation with CSV
    • Editing CSV files with MS Excel
    • Step 2 - Create CSV export
    • Step 1 - Example invoice
    • Step 3 - Routing data
    • Step 4 - Generate the CSV file
    • Transmitting CSV invoices
  • Invoice Creation with Excel
  • Error handling for CSV
    • Content errors
    • Error in file formatting - Format setting
    • Error in the file structure
    • Errors detected by the customer
    • Invoice number has already been used
    • Order is not valid
    • Shipping notification was not created
    • Routing triple is faulty
  • Error handling for Excel
  • Archive rules

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