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Invoice Creation with CSV file Upload

SupplyOn Portal - Invoice Upload via CSV or Excel

Invoice Creation with CSV file Upload

Use the SupplyOn user interface to create and check one invoice per customer and country / invoice type in "Ready to send" status to cover different requirements.

Possible invoice types are:

  • Commercial invoice / Commercial Invoice
  • Correction of invoice (cancellation) / credit note
  • Subsequent Credit / Price Variation Credit
  • Subsequent Debit / Price Variation Debit
  • Advance payment / Prepayment

After successful verification, download the invoice as a CSV file. SupplyOn eInvoicing checks the CSV data for routing information (customer and plant identification, supplier number), according to country requirements, customer requirements and preceding documents (e.g. order or shipping notification). The customer can also allow invoices for suppliers without reference to a preceding document. Specify the CSV file(s) to your IT with format description Upload CSV file and CSV Upload Guide. Based on the format description, CSV Guide and your sample invoices, your IT department creates the CSV export from your invoice system for each customer and country / invoice type. You test the upload of CSV files (see chapter Creating and Transferring CSV file) with a few invoices and check the invoice data in the user interface. Verified invoice data can be transferred to your customer.

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  • Getting started
    • Benefits of Uploading invoices
    • Technical and content requirements for CSV
    • Technical and content requirements for Excel
  • Invoice Creation with CSV
    • Editing CSV files with MS Excel
    • Step 1 - Example invoice
    • Step 2 - Create CSV export
    • Step 3 - Routing data
    • Step 4 - Generate the CSV file
    • Transmitting CSV invoices
  • Invoice Creation with Excel
  • Error handling for CSV
    • Content errors
    • Error in file formatting - Format setting
    • Error in the file structure
    • Errors detected by the customer
    • Invoice number has already been used
    • Order is not valid
    • Routing triple is faulty
    • Shipping notification was not created
  • Error handling for Excel
  • Archive rules

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