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Step 3 - Routing data

SupplyOn Portal - Invoice Upload via CSV or Excel

Step 3 - Routing data

Determine routing data from a manually created invoice 

  • With reference to the purchase order
  • Without reference to the purchase order

Determinate the values from a purchase order for

  • SCM users
  • AirSupply users

The following identifiers (also called Routing Triple) identify the exact invoice sender and invoice recipient and are necessary regardless of the invoice type.

​​​​​​Routing Data

The Routing Triple is made up of two parts:

  • Customer's highest organizational code (usually fixed for group or business unit)
  • Plant code of the customer
  • Supplier number at customer

Determine routing data with reference to the purchase order:

Under SupplyOn Services, select the WebEDI / VMI entry and click on eInvoicing under Financial processes. Click on the Sent tab, select an invoice and click on the document number / invoice number. In the section 'Customer addresses--> Customer' you will find the routing.

plant_code_with_ref_po_1

Enter the plant code

Plant_Code_with_ref_PO-2

As well as in the section 'Supplier addresses --> Supplier' you will find the routing.

Supplier address-1

Click 'create invoice'

'Supplier addresses-2

Select 'From scratch'

'Supplier addresses-3

Select a customer plant. 

Create_invoice_from_scratch_2

In the section 'Customer addresses --> Customer' you will find the routing triple.

plant_code_with_ref_po_1

Enter the plant code

Plant_Code_with_ref_PO-2

As well as in the section 'Supplier addresses --> Supplier' you will find the routing.

Supplier_number_with_ref_PO

SCM users determine the values from a purchase order as follows:

For SupplyOn Services, select the WebEDI / VMI entry and open an order within the Demand overview.

Orders_01

From the list of Orders click on the order number of a specific one.

Orders_02

Read out the routing data from the Customer and Supplier details on the PDF that opens. 

Orders_03

AirSupply users determine the values from a purchase order as follows:

Open AirSupply and click the Orders button.

Aero_Orders_01
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  • Getting started
    • Benefits of Uploading invoices
    • Technical and content requirements for CSV
    • Technical and content requirements for Excel
  • Invoice Creation with CSV
    • Editing CSV files with MS Excel
    • Step 2 - Create CSV export
    • Step 1 - Example invoice
    • Step 3 - Routing data
    • Step 4 - Generate the CSV file
    • Transmitting CSV invoices
  • Invoice Creation with Excel
  • Error handling for CSV
    • Content errors
    • Error in file formatting - Format setting
    • Error in the file structure
    • Errors detected by the customer
    • Invoice number has already been used
    • Order is not valid
    • Shipping notification was not created
    • Routing triple is faulty
  • Error handling for Excel
  • Archive rules

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