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Document Management: Distribution lists

Distribution lists make it easy to address documents to several suppliers.

All users that are assigned the respective distribution list can use it to address documents.

Read more about Document Management: Distribution lists

Sourcing: Download process list

You can download the requests shown in the request overview as an Excel file with more details.

The data is packed as a ZIP file to reduce the transfer size. The file contained in the ZIP file is opened with a double click as normal directly into Excel. If the file is not opened directly, right-click on it and select Open in the context menu and then Microsoft Excel.

The following types of reports are available

Predefined reports

Read more about Sourcing: Download process list

Sourcing: Distribution lists

Users or administrators can produce distribution lists which contain details of suppliers and contact persons. Administrators assign the distribution lists to the relevant users and user groups. When producing a request, users can access the assigned administrator distribution lists as well as their own distribution lists.

Read more about Sourcing: Distribution lists

Search for users

In the search for users you will find your colleagues from both your customer location and from others. You use the search for users with the maintenance of company-wide and personal groups, with the assignment of colleagues to request templates/requests, as well as with the selection of your substitute.

Tip: If you do not enter a search criteria in the search and click directly the Search button, a list of all colleagues appears.

Read more about Search for users

Enter translations

You can translate the field descriptions of flexible fields in a template into other languages to also display the templates in the respective language to users with other language settings.

Read more about Enter translations

Sourcing: Manage groups

You can use groups to classify users of your company who are supposed to share the same access rights. In addition, SupplyOn can set up group types on your request. Group types can be used to identify groups.

On the page “Manage groups”, you can create new groups and change or deactivate already existing groups. Furthermore, you can download an Excel list of all available groups and group members.

Read more about Sourcing: Manage groups

Sourcing: Manage flexible fields

Read more about Sourcing: Manage flexible fields

Sourcing: Exchange rates

You can store central exchange rates for your company with the help of exchange rate lists. Here you award a name for the list, select the currency combinations and enter the exchange rates. If you have several exchange rate lists, you can create these as individual lists.

Read more about Sourcing: Exchange rates

Reference Numbers Upload File

The file to be uploaded must contain the following header:

PartNumber;Description;UOM;NetWeight;WeightUOM;MinStock;MaxStock;MinDaysSupply;MaxDaysSupply;SignalStockLevel;SafetyStockMethod;RoundingValue

If all fields do not have to be filled, the empty fields must be seized with semicolons.

Read more about Reference Numbers Upload File

Control Point Data

Control point data ...
Control point name Name of the control point. This can also be an alpha-numerical entry.
Location IC Name of the location in the “Inventory Collaboration” SupplyOn Service. The text should be logical and may not exceed 20 characters. This can only be changed by a SupplyOn administrator.
DUNS Suffix
Read more about Control Point Data

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