Original document

When an invoice is sent to the customer, the original invoice document is generated by the SupplyOn application. This document is based on the data uploaded via the CSV or XLSX file and changes may have been made to the application after uploading. The original document includes: 

• Invoice printouts
• Attachments (optional)

The creator of the original document (supplier) is responsible at all times for ensuring that its components are uniform with regard to tax-relevant information and all legal requirements. SupplyOn only supports this process. Further information can be found in SupplyOn's General Terms and Conditions or in SupplyOn's info portal.

The original document is available for download in PDF format in the eInvoicing application for a limited period of time (at least 3 to 6 months). If you have already submitted invoices, select a transmitted document and click on Original document under Download.

Archiving / Storage

Based on the legal requirements of your home country, the supplier is responsible for archiving the original document (see 9 "Original document"). The original invoice documents can be stored in the vendor's archive system or for third-party services ordered.

As a rule, the original invoice document can also be downloaded from the SupplyOn eInvoicing application a few minutes after it has been sent to the recipient.