Collaboration Folders for buyers | SupplyOn Support Center

This article will provide an overview of the functionalities and configurations of the service "Collaboration Folders" from a customer's point of view.

Utility and Scope

Main objectives of "Collaboration Folders":

Enable customers to create virtual projects, which provide the possibility of exchange during ongoing projects:
- customers can create projects (collaborations) with complex structures. Furthermore, the settings for authorizations and notifications can be determined for each folder within these projects. All invited users (buyers and suppliers) can participate in the project folders according to their authorizations.
Enable customers to exchange files with their suppliers "ad hoc":
- customers can create collaborations with one or more exchange folders and define a simple structure. There is the possibility to determine the settings for authentifications and notifications and assign partners for the data exchange for each folder separately.

Roles and Authorizations (buyer)

1^st step: Assigning the Business Service

Name of Business Service

Short Name of Business Service

Buyer

Collaboration Folders Buyer

BS_CFOLDER_BUYER

2^nd step: Role assignment

Name of Role

Role Description

Buyer

CollFoldersBuyerUser

Permission to work with collaborations and create collaborations

CollFoldersAdmin

Permission to create and modify user groups and create and modify flexible fields

CollFoldersDesigner

Permission to create and modfiy templates

Handling from a buyer's point of view (example)

As a buyer you create a new collaboration and assign one or more suppliers to a folder within its structure
You upload files for the supplier(s)
The supplier can check out one of the documents, make changes to it and re-upload it into the same folder or a different folder, for which he is authorized

Project Space	Benefits
Exchange and collaborative developments of documents within a project team	Freely sclable project spaces simultaneous upload of multiple files Check-in/Check-out for collaborative work Versioning of files Complete social integration Secure data storage in SupplyOn's environment

E-Mail Notifcations

During the creation of a collaboration, a main folder will be created automatically. Users, groups and suppliers who are invited to participate in it will receive an e-mail notification if:
- The status of the collaboration changes from "Draft" to "Active"
- A file is uploaded into the folder
- A file within the folder is updated
- A link to the folder is created
- A file or a link is deleted
- The collaboration is completed
During the creation of a collaboration and the addition of a folder structure, user groups and suppliers can be invited to participate in any folder and will receive an e-mail notification if:
- A file is uploaded into the folder
- A file within the folder is updated
- A link to the folder is created
- A file or a link is deleted
- The collaboration is completed